Festivals of Music - Start of the School Year

Secure all Performance Facilities

• Reserve two (2) performance stages and corresponding warm-up areas.
  • Please secure one facility for instrumental ensembles, including a sightreading/clinic room, and one facility for choral ensembles.  
• Reserve a gym, parade area, and field show site for the morning of the second day.   At select locations, we may not need a room for sightreading; please consult your Program Director.  

Return Facility Information:

Contracts:
Return your Facility Contract and Equipment/Facility Questionnaire. (PDF) or FOMequipment_questionnaire (Microsoft Word). This information is vital so that we may provide performing ensembles with accurate performance information.  

Secure Equipment.  

Maps and Directions:
Forward maps and written directions to your Program Director. If you have hosted in previous years, a coyp of the information we have on file will be faxed to you for approval upon receipt of your signed contracts. In addition, for first year facilities we will do our best to create basic maps and directions for your school and send them for your approval.

Maps and directions should include:

• Complete written directions to your school (including landmarks when possible)
• Map showing the location of the school
• Pleaes notify Joanna Silver (jsilver@edprog.com) of any changes in exit numbes, road names, etc. as soon as possible.

Get your school ready:

Tune Pianos:
Contact your piano tuning service to schedule tuning approximately 2 weeks prior to the adjudication.   Have this invoice sent directly to Festivals of Music. All pianos utilized in warm-up, sightreading/clinic and performance areas must be tuned. *Note: if you are hosting multiple festival weekends your pianos should be tuned prior to the first festival and re-tuned as needed throughout the duration of your events.   Pianos should not be tuned weekly.  

Janitors:
Check to verify when janitorial staff needs to be informed of this event.   Having someone available on weekends (with keys) can be a life-saver.   Also, access to heating and air-conditioning systems is an absolute necessity.  

Client Contact:
When directors call or send an e-mail regarding facilities, directions, equipment, etc. please respond to them within 3 business days.   We stress the use of e-mail whenever possible.