Festivals of Music - The Day of the Event

 Make sure all areas are set one hour before the first scheduled warm-up.

Adjudicator Meeting

Meet briefly with the judges to distribute their packets and review the following procedures:

• Remind them to check their tape recorder before the adjudication begins and periodically throughout the day
• Scores must be within 5 points of each other.   They are welcome to confer briefly with one another following each performance
• Remind the adjudicators that they should provide as many written comments as time allows before the next performance.   Comments should be as positive as possible.   Do not point out a problem unless you can provide a solution
• Remind them that there cannot be any ties.   It is best to write comments on the score sheet, but put their numbers on the cheat sheets provided.   Then all of the scores can be transferred at the conclusion of the festival
• Remind them that they are to keep all their score sheets until the completion of the festival.   Conductors Scores and tapes should be returned to the groups.   Cheat sheets and adjudication sheets must be given to the coordinator at the end of the performances to complete the recaps and checks are then dispersed.  

The following special awards should be chosen by the adjudicators: (check your trophy list to see what age groups need to be chosen)

• Outstanding Accompanist for Choirs
• Outstanding Vocal Soloist for Choirs
• Outstanding Jazz Ensemble Soloist
• Jazz Section Awards
• Outstanding Auxiliary for Parade

You may want to have some extra pencils, a pencil sharpener, spare batteries, etc. on hand just in case.

It is possible you will need a new score sheet for an ensemble. Several extra blank score sheets will be in each adjudicator's packet. In addition, you can download blank score sheets from our web-site. Here is a link to all the available sheets:

Complete Recaps

Upon completion of the performances, collect the score sheets and cheat sheets from the adjudicators.   Check immediately that all sheets are completed and signed, and that there are no visible erasures on them.   If there are, have the adjudicators correct this immediately.  

Using the primer we have provided, enter the scores into the recap.   It is vital that any group for rating only (they will have an R instead of C at the end of their classification) not have numbers listed on the recaps.   They receive the “rating” equivalent of their numerical score ( Superior, Excellent, or Good)

Using the completed recaps, select the Overall Awards (again, check the trophy list to see which ones you will be awarding), and using the information from the judges, enter the soloist, accompanist, vocalist, and Jazz Section information on the special awards.   It is possible that no one will receive these awards.

Run copies of the entire recap and place one copy, along with the appropriate score sheets, in the envelope provided.

The following blank recaps can be downloaded for your use: